Effective date: January 1, 2026
Last updated: January 13, 2026

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Rural Oregon Community Foundation (“ROCF,” “we,” “our,” or “us”) is committed to protecting your privacy. This Privacy Policy explains what information we collect, how we use it, and what choices you have. It applies to information collected online through our website and forms, as well as offline via events, mail, phone, and other interactions.

If you have questions, please contact us via email at privacy@ruraloregoncommunityfoundation.org
 

1) Information We Collect

We collect information in three ways: (a) you give it to us, (b) we collect it automatically, and (c) we receive it from others (like payment processors or partners).

a) Information You Provide

• Contact details: name, email, phone number, mailing address.

• Donation information: donation amount, designation preferences, tribute/memorial details, matching gifts (we do not store full payment card numbers).

• Program & grant information: applications, eligibility info, organizational details, and related documentation.

• Event registration: attendance, dietary or accessibility needs (if you choose to share them).

• Communications: emails, feedback, survey responses, and message content.

• Volunteer info: interests, availability, emergency contacts (if applicable).

b) Information We Collect Automatically

• Usage & device data: IP address, browser type, device type, operating system, pages visited, time on pages, referring URL.

• Cookies and similar technologies: pixels, tags, and local storage to improve performance, remember preferences, and analyze traffic.

Note on cookies: You can control cookies via your browser settings. Some site features may not function properly without certain cookies.

c) Information from Third Parties

• Payment processors (e.g., Wix Payments, Stripe, PayPal, or your bank) provide transaction confirmations and limited details needed for receipts.

• Fundraising/event platforms may share your donation or registration data if you choose to give or register through them.

• Public sources or partners may provide updates to help keep our records current.

2) How We Use Your Information

We use your information to:

• Process donations: issue tax receipts, thank-you letters, and acknowledgments.

• Administer programs: review and manage grants, applications, and reporting.

• Communicate with you: newsletters, updates, invitations, impact stories, surveys, and volunteer opportunities.

• Operate and improve our services: website functionality, security, analytics, and support.

• Comply with legal obligations: reporting, accounting, and record-keeping.

• Honor your preferences: tribute gifts, donor recognition preferences, and anonymity requests.

3) Legal Bases (for EEA/UK Visitors)

Where applicable, we rely on:

• Consent (e.g., newsletters).

• Contract (e.g., processing a donation you initiate).

• Legitimate interests (e.g., site security, donor stewardship, program administration).

• Legal obligations (e.g., tax and regulatory compliance).

4) How We Share Information

We do not sell your personal information.

We may share limited information with:

• Service providers that help us operate (e.g., payment processors, email providers, IT/security vendors, analytics and event platforms).

• Professional advisors (e.g., auditors, lawyers) as required.

• Partner organizations when you explicitly opt in or when co-hosting an event or program.

• Authorities when required by law or to protect rights, safety, or security.

We require service providers to protect your information and use it only to provide services to us.

5) Donor Privacy

We deeply value donor trust. We will not sell, rent, or exchange donor information. Donor lists are not shared outside ROCF except:

• To process a donation, issue tax receipts, or acknowledge gifts;

• When required by law; or

• When you explicitly authorize it.

You can request that your gifts be listed as anonymous, and we will honor that in publications, events, and communications.

6) Your Choices & Rights

• Email preferences: Unsubscribe using the link in our emails or contact us.

• Cookies: Adjust your browser settings; some features may not work without certain cookies.

• Access, update, or delete your data: Contact us to request a copy of your data or to correct or delete information, subject to legal retention requirements.

• Do Not Track: Our site does not respond to browser “Do Not Track” signals.

7) Data Retention

We retain personal information only as long as necessary for the purposes described, including legal, tax, and reporting requirements. Donation records are typically kept for at least 7 years (or as required by applicable law).

8) Security

We implement administrative, technical, and physical safeguards designed to protect your information. While we strive to protect your data, no method of transmission or storage is 100% secure. Please notify us promptly if you suspect any unauthorized activity related to your interactions with ROCF.

9) Children’s Privacy

Our services are intended for a general audience and not directed to children under 13. We do not knowingly collect personal information from children under 13. If you believe we have inadvertently collected such information, contact us so we can delete it.

10) International Visitors

If you access our site from outside the United States, you understand your information may be transferred to, stored, and processed in the U.S. where our servers and service providers are located.

11) Third‑Party Links

Our site may link to third-party websites and services we do not control. We’re not responsible for their privacy practices. Please review their privacy policies.

12) Changes to This Policy

We may update this Policy from time to time. Changes become effective on the “Effective date” above. We encourage you to review this page periodically.

13) Contact Us

For questions or requests regarding your privacy, contact us via email at privacy@ruraloregoncommunityfoundation.org